Privacy Policy

Privacy Policy

North American HVAC Products Ltd. (NAHVAC) respects the privacy of every person who visits nahvac.com. NAHVAC does not collect personally identifying information except when you specifically and knowingly provide it.

Personally identifying information, such as your name and address, may be required to obtain certain information that you request from NAHVAC, such as product news updates and other product or promotional information.

NAHVAC will not sell, rent, loan, trade, or distribute any such personal information without your permission. By using this web site, you consent to NAHVAC using all personal information collected by NAHVAC from you, or generated by NAHVAC about you, for the purpose of providing and offering our products and services to you. NAHVAC will not use your information for any other purpose, unless you agree otherwise.

NAHVAC’s Privacy Policy does not apply to other suppliers’ web sites linked through this web site.

External Privacy Policy

NAHVAC recognizes the importance of privacy and the sensitivity of personal information. As a company we have a legal obligation to keep confidential all information we receive from our customers. We are committed to protecting any personal information we hold. This Privacy Policy outlines how we manage and safeguard your personal information.

Your privacy rights

From January 1, 2004, all businesses engaged in commercial activities across Canada, including NAHVAC, must comply with federal and provincial privacy legislation. This legislation gives you privacy rights concerning the personal information that you provide when conducting business. NAHVAC is responsible for the personal information we collect and hold. To ensure this accountability, we have developed this policy and trained our corporate officers and support staff about our policies and practices.

Why does NAHVAC need personal information?

We collect, use and disclose personal information in order to provide you with our products and services, to manage our customer accounts, and to produce direct marketing materials to inform you of services and new products that we may have to offer.

What personal information do we collect?

Personal information is any information that identifies you, or by which your identity could be deduced. We only collect information that is reasonably necessary to provide you with our products and services.

How do we collect your personal information?

We collect information only by lawful and fair means and not in an unreasonably intrusive way. Wherever possible we collect your personal information directly from you in the course of our business relationship. Sometimes we may obtain information about you from other sources: for example, your insurance company, your bank or credit card company, from a government agency or registry, from your accountant.

Consent

In most cases, we will ask you to consent to the collection, use, or disclosure of your personal information. Normally, we ask for your consent in writing, but in some circumstances, we may accept your oral consent. Sometimes, your consent may be implied through your business relationship with us.

Disclosure of your personal information

NAHVAC may be required to disclose your personal information without your consent when we are authorized by law to do so. For example, if a Court order is issued ordering the disclosure of your personal information, we will be required by law to comply with the Order.

NAHVAC may also disclose personal information when your consent to the disclosure of that information is implied as follows:

  • Where the products or services that we are providing to you require us to give your information to third parties (for example, your bank or credit card company in a credit transaction);
  • Where disclosure is necessary for us to collect payment from you;
  • Where we engage a third party to provide administrative services to us (for example, computer back-up services or archival file storage) and the third party is bound by our Privacy Policy;
  • Where we engage a subcontractor to provide products or services to you and the subcontractor is bound by our Privacy Policy;
  • Where the information about you is already publicly known.

NAHVAC does not disclose your personal information to any third party to enable them to market their products and services. For example, we do not provide our client mailing lists to other companies.

Updating your personal information

Since we use your personal information to provide products and services to you, it is important that the information be accurate and up-to-date. If during the course of providing these products and services any of your information changes, please inform us so that we can ensure the accuracy of our records.

Is my personal information secure?

NAHVAC takes all reasonable precautions to ensure that your personal information is kept safe from loss, unauthorized access, modification or disclosure. Among the steps taken to protect your information are: premises security; restricted file access to personal information; deploying technological safeguards such as security software and firewalls to prevent hacking or unauthorized computer access; internal password and security policies.

Access to your personal information

You may request access to any personal information we hold about you. A summary of your personal information will be available to you on request. Should you require more detailed information involving archival searches or other retrieval costs, your request may be subject to photocopying and other fees.

Amending your personal information

If NAHVAC holds information about you and you can establish that it is not accurate, complete and up-to-date, we will take reasonable steps to amend our records.

Can I be denied access to my personal information?

Your rights to access your personal information are not absolute. We may deny access if denial of access is required or authorized by law. For example we may deny access:

  • If granting access would have an unreasonable impact on other people’s privacy;
  • If granting access would be an unreasonable invasion of our company’s rights;
  • If there is no merit to the request, or it is intended to harass others.

In some cases it may be necessary to deny access to an entire document. In other cases it may be necessary to withhold certain portions of a document to protect the privacy rights of someone else. If we deny your request for access, or refuse your request to correct information, we will explain why.

Credit Bureaus

To help us make credit decisions about our customers, to prevent fraud, or to verify the identity of new customers, we may on occasion request information about you from the files of consumer reporting agencies.

Communicating with NAHVAC

E-mail is not a 100% secure medium, and you should be aware of this when using e-mail to send personal or confidential information. Data transmitted within NAHVAC’s computer network is not encrypted, nor are e-mail communications leaving the NAHVAC network. Should you desire encrypted data exchange, NAHVAC is prepared to discuss arrangements that are appropriate to your needs and/or the security policy of your business.

Changes to this Privacy Policy

Since NAHVAC regularly reviews all of its policies and procedures, we may change our Privacy Policy from time to time. The current and updated version of our Privacy Policy will be available on our website.

Requests for access

If you have any questions, or wish to access your personal information, please write to NAHVAC:

#130-5118 North Fraser Way, Burnaby
B.C. Canada V5J 0H1
Tel:  604-430-8496
E-mail: info@nahvac.com

If after contacting NAHVAC, you feel that your concerns have not been addressed satisfactorily, we will provide information on other complaint procedures that may be available to you.

Employment inquiries

If you apply to NAHVAC for a job, we need to consider your personal information as part of our review process. After a decision has been made we normally retain information from candidates. If we offer you a job, and you accept, the information will be retained in accordance with our Privacy Policy for employee records.

Web site

Our web site contains links to other suppliers’ web-sites, which are not governed by this Privacy Policy. On our web site, like most other commercial web sites, we may monitor traffic patterns, site usage and related site information in order to optimize our web service. We may provide aggregated information to third parties, but these statistics do not include any identifiable personal information.

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